The job site isn’t the only place where efficiency is important. When contractors also have their administrative tasks in good order, they can boost productivity and profitability. Here are two tips for making your back-office run like a well-oiled machine.
PLAN YOUR DAYS
In addition to scheduling your work for customers, also make a note of other tasks you need to take care of. Block out time for preparing estimates, creating invoices, returning phone calls to prospective customers, and other business must-dos. Whether you use a written calendar or the one on your smartphone, reserving time to tend to administrative tasks will help ensure they don’t pile up and become overwhelming or slip through the cracks.
BUILD IN SOME “WIGGLE ROOM”
There’s a saying that even “the best-laid plans of mice and men” often go awry. Sometimes, projects take more time than expected, customers change their minds about what they want, a traffic jam delays your arrival to a job, or some other unforeseen situation occurs. As you’re planning your schedule, consider building in some buffer time between projects and tasks to give you some breathing room when things don’t go your way.
The more organized and efficient you keep all aspects of your business, the more successfully you can manage everything you have to do and the better you can serve your customers.